Fail a DCAA Audit, and You’re Out.
If you run a Government Contracting Business, you already know the stakes. One mistake in your Bookkeeping and Accounting, and you risk losing contracts, delaying payments, or worse, getting blacklisted.
I deliver DCAA compliant systems that meet every federal requirement: accurate, auditable, and built to withstand pressure.
As your Local Virtual Accountant, I handle every detail: direct costs, indirect costs, labor, billing. I sync it all with your Bookkeeper Accounting Software and time-tracking tools. Whether you’re using QuickBooks DCAA plug-ins, Unanet, or transitioning from Deltek or Procas, I make it seamless.
With 15+ years providing Outsourced Accounting Services, I step in as your finance team. I clean up bad data, streamline workflows, and generate accurate, real-time financial reports that keep your operations audit-ready at all times.
If your current Accounting Services leave you exposed, now’s the time to fix it, before DCAA finds the problem for you.
The most successful government contractors don’t wing compliance. They build systems that stand up to audits. If you’ve got the budget, just fired the person botching your DCAA setup, or you’re tired of praying your reports pass inspection, this is your chance to fix it before it costs you millions. Call Me, Now.
Qualified Contractors with a Budget move forward fast.
I ensure that your accounting software will track:
- General ledger (accounting software)
- Payroll & DCAA compliant Timekeeping/Time tracking
- Labor distribution
- Policies and procedures
- Incurred cost reports (ICE)
- Indirect rates calculator
- Subsidiary job cost reports
- Government invoicing (SF1034 & SF1035)
- And more…
When you choose to work with me, a 15+ year Top Rated Local® Master Bookkeeper and Expert Business Accountant, I bring your business into DCAA compliance so that you can compete and win more government contracts.
Already have your system built out and ready for a SF1408 Pre-Award Audit? I’ll operate as your Master Bookkeeper and Business Accounting Department to ensure DCAA compliance.
Reputation is everything. Keep yours intact with me and win more government contracts.
Win More Government Contracts
The DCAA is the federal government’s auditor. They review the contractors’ compliance with FAR regulations plus other requirements. This means your bookkeeping and business accounting must meet all regulations and requirements to continue bidding on government contracts.
Gov/Con’s: Here’s What I’ll Do For Your Business
I help you meet all DCAA compliant business accounting system conditions per the DCAA’s SF1408 Pre-Award Audit:
- Generally Accepted Busines Accounting Principles compliance maintained at all times.
- Direct costs are segregated from indirect costs.
- Cost element and project accumulated costs.
- Cost accumulation is placed under the general ledger control.
- Direct and indirect costs reconciled monthly in the general ledger
- The timekeeping system meets strict DCAA requirements.
- Include and maintain a labor distribution system that charges indirect and direct labor to the appropriate cost objectives
- Monthly expense and project reports created to show determination and recording of costs.
- Identify, track, and exclude unallowable costs.
- Contract Line Item (CLIN) identifiable costs.
- Segregated pre-award and pre-contract costs from any other costs.
- Provide financial information to show compliance with the Limitation of Funds clause and support progress payments.
DCAA Compliant Business Accounting Systems for Government Contractors
If you want to bid on and win more government contracts, then start with me. Let me bring your business accounting system into DCAA compliance.
The DCAA is strict. They do not allow government contractors into the sector without first becoming compliant. There are no exceptions.
I help Owners and Executives of firms get compliant with the DCAA so they can keep bidding and winning government contracts.
I act as your Master Bookkeeper, Business Accountant, and Outsourced Business Accounting Department. I’m your expert government contracting business accountant and bookkeeper. No call centers. You get a dedicated, committed professional for your in-house bookkeeping and business accounting system.
What Clients Are Saying
How Do You Work With Me?
Step #1
Give me a call directly OR fill out my submission form.
Step #2
We'll discuss your existing accounting system.
Step #3
I'll propose a path from where you are now to a DCAA compliant accounting system, and then get it done!
Serving Top Owners & Executives in Maryland, Virginia, DC, Delaware, Pennsylvania & Nationwide!
*All tax consulting, preparation and filing conducted via Rescue Business Tax Services, LLC and can only be performed by a licensed CPA.
Maximize Your DCAA Compliant Business Accounting System
The stages involved in setting up or bringing compliant your DCAA compliant business accounting system can vary. Here are some factors in how I’ll set up and run your business accounting system:
- How old is your company?
- How are you presenting your financials? Will you backdate to January 1st of the current year? Will you backdate beyond January 1st? Will you start your financials on a specific date?
- What condition are your current books in?
- Do you have any unresolved/unreconciled financial business accounting issues?
- How will you address any gaps (if any) in your books? How long will it take to address these gaps (if any)?
Depending on your business and books, I will bring your business accounting system into DCAA compliance. Starting with a custom path from where you are now into a DCAA-compliant business accounting system on day one. Here are the primary systems I’ll bring into compliance for you:
- General ledger (accounting software)
- Payroll
- Labor distribution
- Policies and procedures
- Incurred cost reports (ICE)
- Timekeeping system
- Indirect rates calculator
- Subsidiary job cost reports
- Government invoicing (SF1034 & SF1035)
- And more...
Stop Delaying - Get & Stay DCAA Compliant, Now!
Every day you’re not DCAA compliant, you’re losing revenue AND the opportunity to win more government contracts.
Frequently Asked Questions
Our program used to be fixed-price, so we never worried about DCAA, but we just got re-awarded and now it's required, where do we even start?
That shift catches a lot of contractors off guard, because everything that worked fine under a fixed-price contract, generally accepted practices, standard bookkeeping, isn't enough once DCAA compliance becomes a requirement.
One veteran-owned IT contractor I helped was in exactly this position: the original program didn't require DCAA, then it got re-awarded and DCAA became mandatory, and the accountant on the account didn't fully understand what that meant or how to reconcile the books monthly to support it.
The starting point is always the same, get direct and indirect costs properly segregated and reconciled monthly, because everything else DCAA looks for is built on top of that foundation.
We're on Freshbooks right now, is that going to be a problem if we need to become DCAA compliant?
Yes, standard invoicing and bookkeeping software like Freshbooks wasn't built to segregate direct and indirect costs, track labor distribution, or support the kind of documentation DCAA requires, so at some point that gap becomes a real constraint.
I ran into this with a government contractor using Freshbooks who needed to move to a DCAA-compliant system, and rather than pushing him toward the most expensive option on the market, I helped him land on QuickBooks or Unanet based on what actually fit his business.
You don't need the most expensive software to be compliant, you need the right system set up correctly.
We're going through the 8(a) process and eventually want to go after prime contracts, do we need to be DCAA compliant now or can that wait?
It's worth getting ahead of, because by the time you're actually pursuing prime contracts, you won't have time to fix years of gaps.
One contractor I helped was going through his 8(a) submission and needed his books caught up and cleaned up specifically because he knew that once the process cleared, he'd be going after prime contracts that require DCAA compliance, and he wanted his books ready to upload the moment they were needed with no issues.
Getting compliant before it's required, not after, is what lets you move on an opportunity the moment it opens up instead of scrambling to catch up.
Our CPA doesn't have government contracting experience and I feel like our books are falling apart because of it, is that actually the issue?
It very often is, and it's one of the more common problems I see. A general CPA or bookkeeper can be excellent at standard business accounting and still be completely out of their depth with job costing, indirect rate structures, and the reporting DCAA expects.
I've seen this become a real handicap for a government contractor doing several million dollars in revenue after a CPA without the necessary government contracting background took over the books.
This isn't a reflection on general accounting skill, it's a specialized area, and it needs someone who works in it specifically.
We're currently on QuickBooks but I keep hearing we need to switch to Unanet, is that actually necessary?
It depends on your contract types and how complex your cost structure is, but for a lot of contractors, yes, eventually QuickBooks alone isn't enough.
A contractor I worked with specifically wanted to become DCAA compliant and move from QuickBooks Online to Unanet because she needed the deeper job costing and compliance functionality Unanet is built for.
QuickBooks can work as a starting point, but if you're managing multiple contract types or growing your government work, migrating to a system built for DCAA compliance from the ground up saves you from hitting a wall later.
We've only ever done fixed-fee and time-and-materials contracts, but now we want to bid on cost-plus work, does that change our compliance requirements?
Significantly, yes. Fixed-fee and time-and-materials contracts don't carry the same DCAA compliance burden that cost-plus contracts do, so a lot of contractors don't think about full compliance until they're ready to expand into that kind of work.
I saw this with a contractor who had been running Unanet for years on fixed-fee and T&M work and knew that moving into cost-plus contracts meant he'd need to be fully DCAA compliant in a way he hadn't needed to be before.
If cost-plus work is on your roadmap, that's exactly the moment to get your system audit-ready, before you're bidding on the contract, not after you've won it.
Our system is already DCAA compliant, but our current consultant isn't giving us enough support, especially around incurred cost submissions, is switching worth it?
Being compliant on paper and having a consultant who's actually responsive when it matters are two different things, and the second one matters more than most contractors realize until they need it.
One defense contractor I helped already had a fully compliant system, but his real pain point was the lack of support from his current consultant, particularly around the Incurred Cost Electronically submission process, provisional billing rates, and staying current on time tracking.
Compliance isn't a one-time setup, it's ongoing, and if your consultant isn't there when incurred cost season hits, that's a real gap regardless of how solid your system looks on paper.
Our budgets fell apart and we brought in a family member to handle bookkeeping and coding, but she doesn't have an accounting background, is that putting our DCAA position at risk?
It can, because DCAA compliance depends on consistent, accurate cost accumulation and coding month after month, and that's a hard thing to maintain without someone trained specifically in accounting behind it.
I've helped a DCAA janitorial contractor doing several million dollars in government sales whose granddaughter had taken over bookkeeping and coding, but she was later moved into operations and no longer had the bandwidth or the background to keep the coding current, and budgets lost track as a result.
It's not a reflection on effort, it's that job coding and budget tracking under DCAA rules require a specific skill set, and when that gap opens up, it tends to compound quietly until someone needs a report that isn't there.
Getting a dedicated, qualified person back on that piece before it's tested in an audit is what protects the contract.
